A Business Requirement Document (BRD) focuses on the business perspective as it holds the details of the business solution for a project. The document also emphasizes on the needs and expectations of the customer. In simpler terms, BRD indicates what the business wants to achieve. It indicates all the project deliverables and the inputs and outputs associated with each process.
The foundation of a successful project is a well-written business requirement document (BRD). The BRD describes the problems the project is trying to solve and the required outcomes necessary to deliver value. To avoid project creep and ensure that your team delivers the right value, one needs to write a perfect business requirement document.
The business requirement document primarily focus on all the requirements of business-specific software. This document clearly states and makes a note, when there is an agreement in business among the stakeholders. It lists down all the needs of the customer that play an important role in meeting the business solution.
It clears out all the doubts regarding the project and also gives the exact details of functionalities to be implemented in the current version. BRD is important to communicate your project requirement to the technology service provider. Project requirements include business needs, customer needs, and working requirements. Before starting any project it is distributed into different phases. BRD keeps the track of these phases and determines the input and output of each phase. These inputs are proved to be very useful in the development of the project at each phase.
In other words, BRD gives us a high-level view of the business needs that need to be accomplished through the project. It sketches out the deliverables that need to be fulfilled at the end of this project, but it does not tell us how to accomplish or achieve it. Functional Requirements Document(FRD), tells us how to accomplish these deliverables and what steps need to be taken. This distinguishes FRD from BRD. BRD plays a major role in deciding the importance of the project with respect to the business perspective. It gives the real motive or idea behind doing the business and helps in predicting the productivity rate of the project.
The BRD is developed and handled by the Project Manager. He/She has a good understanding of the business requirements and how they are drafted with respect to the target audience. The project is handled accordingly keeping into consideration its constraints.
Following rules must be kept in mind before writing down a BRD:
1. Collecting Requirements: Business Analyst should collect all the requirements from the customer's and stakeholder's point of view. He/She should be open to taking up requirements at any stage of the product/software development. It might become a problem to alter the product because of new requirements but eventually, in the end it will be a better product than the former.
2. Writing Style: The document should be written in a way that is understood by the stakeholders and business managers. Avoid the use of technical terms or abbreviations. Try to make it as clear as possible and It should clearly depict to the point the objectives of the software.
3. Validation of the document: It is an important step before publishing out the BRD to a larger audience. The document must be reviewed or validated by other principal/business managers. The corrections and feedback are considered and incorporated accordingly.
4. Diagrammatic representation: The document is said to be best written with the help of diagrams and visuals. The most common diagram used in the document is the Business Diagram. It depicts the workflow of all the business requirements. It helps in simplifying the complex diagram into detailed and multiple processes.
The project is scoped by keeping into mind the business problems that the project will be capable of solving. These problems are discussed among the stakeholders and then accordingly decided to be brought into picture.
The restrictions should be considered carefully and actions should be taken to resolve the issues. The limitations should be analysed beforehand so that they do not cause hindrance in further development.
The business plan is designed considering the present as well as future opportunities and the threats related to the project. The future plan is important for smooth functioning of your business.